Quick Keyboard Shortcut Reference, Part 2: Text Editing PDF Print E-mail
Webmaster Articles - Creativity & Productivity
Written by Danny Collins   

Now that you've learned to find your way around the Windows operating system, it's time to learn some shortcuts to help you deal with text editing. Webmasters must do a great deal of text editing, whether that editing occurs in Notepad, Microsoft Word, Dreamweaver, or Photoshop.

Please note that many shortcuts will be repeated in each article. This is necessary to see the multiple uses for each keyboard command. For instance, CTRL+A will "Select All": 1) Files in a folder. 2) Text in a document. Therefore, it is necessary to repeat the CTRL+A command.

Getting Around a File

ARROW KEYS: The arrows move your cursor in the direction the arrow is pointing.

TAB: Indent. In a file containing text, tab will insert several spaces.

HOME: Moves selection to the beginning of a line of text.

END: Moves selection to the end of a line of text.

CTRL+HOME: Moves selection to the beginning of a text (the far left and top).

CTRL+END: Moves selection to the end of a text (the far right and bottom).

PAGE UP: Moves the visible portion of a document up by one page.

PAGE DOWN: Moves the visible portion of a document down by one page.

CTRL+RIGHT ARROW: Moves the cursor to the next word to the right. CTRL+LEFT ARROW moves the cursor one word to the left.

CTRL+DOWN ARROW: Moves the cursor down one line break. This means that if you have a paragraph of text that is not separated by any line breaks, this command will move your cursor to the next paragraph. The UP ARROW moves the cursor upward in the same manner.

Selecting and Editing

CTRL+A: Select All. This selects all of the data in an open document or window.

CTRL+X: Cut. Removes data from its current position and places it on the clipboard.

CTRL+C: Copy. Places selected data into the clipboard, but leaves a copy of the data in its original location.

CTRL+V: Paste. Pastes the data from the clipboard into a selected file or folder.

CTRL+Z or ALT+BACKSPACE: Undoes your last action.

CTRL+Y: Redo. If you undo an action by mistake, or simply want to redo that action, you can quickly do so by hitting CTRL+Y.

CTRL+B: When editing text, this shortcut will toggle bold on and off.

CTRL+I: This shortcut will toggle italics on selected text.

CTRL+U: This will toggle underlining on selected text.

CTRL+F: Find text within a document.

SHIFT+CTRL+RIGHT ARROW: Moves the cursor to the next word to the right, selecting the text between the previous cursor position and the new cursor position. Using LEFT ARROW moves one word to the left.

SHIFT+DOWN ARROW: Moves the cursor down one line, selecting everything between the previous cursor position and the new cursor position. The UP ARROW moves the cursor upward in the same manner.

SHIFT+CTRL+DOWN ARROW: This moves the cursor down to the next line break, selecting everything between the previous cursor position and the new cursor position. Using the UP ARROW moves the cursor upward in the same manner.

SHIFT+CTRL+END: Moves the cursor to the bottom of a document or window, selecting everything between the current cursor position and the new cursor position.

SHIFT+CTRL+HOME: Moves the cursor to the top of a document or window, selecting everything between the current cursor position and the new cursor position.

SHIFT+END: Moves the cursor to the end of the current line, selecting everything between the current cursor position and the new cursor position.

SHIFT+HOME: Moves the cursor to the beginning of the current line, selecting everything between the current cursor position and the new cursor position.

SHIFT+PAGE DOWN: Moves the cursor down one page, selecting everything between the current cursor position and the new cursor position.

Working With Files

CTRL+P: Print. Brings up the Print dialogue box.

CTRL+S: Save. A quick way to save a document or file.

CTRL+N: New Document. A quick way to create a new document. In a browser, this shortcut will open a new browser window.

CTRL+O: Open Document. A quick way to bring up the Open Document dialogue box.

ALT+HYPHEN: This shortcut brings up the control menu for your current document, allowing you to quickly minimize, maximize, restore, move, or resize your documents. To navigate the menu, you can either use your arrow keys to move your selection and hit enter, or you can immediately hit the underlined letter of your selection. For instance, ALT+HYPHEN, X will maximize the working window.

CTRL+F4: This closes the selected document or file.

PRINT SCREEN: Pressing the Print Screen key will copy a picture of the screen (a screenshot) to the Clipboard. You can then paste that picture into a file in your favorite image editor to save it.

ALT+PRINT SCREEN: This will copy a picture (screenshot) of the selected window to the Clipboard. If the window you want to screen capture is smaller than the screen, this will help you to avoid having to crop it in your image editor.

Relevant Functions

F3: Find. Within an application, this performs the Find Next function. If you are not in an application, it will bring up the Find Files or Folders dialogue box.

F5: In some programs (such as Word), this will bring up the Find and Replace dialogue box.

F10: Toggles your selection from the working area in a window or application to the menu – the same as hitting the ALT key.

 
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